In the any kind of company there
are so many things to consider and one
of it are the expenses especially for those on the travel all the time. For your company to truly reap the
rewards of a structured corporate travel policy, it must focus on one thing
above all else: compliance. Unfortunately, while the explosion in convenient
Self Booking Tools gives you a lot more freedom of choice, it also makes
compliance a great deal more challenging. Any technology that supports an
increase in compliance to policy has merit; it will save your company money and
bring back the benefits of corporate travel.
Today's diversity of choice in
self booking tools makes compliance through denial of access a very difficult
protocol to enforce. What you really need is a funnel through which 100% of
your company's travel activity must pass. In the corporate world, the only
viable funnel is the payment mechanism - getting paid is the ultimate leveler.
If you use a corporate credit card as the payment mechanism, supported by a
corporate expense management software solution, and suppliers who can report
back to you a reasonable level of data, you stand a very good chance of
supporting the compliance objective.
A compliance-friendly corporate
expense management software solution
A corporate expense management
software solution which processes card transactions (and possesses decent
workflow) requires the traveler to personally justify all deviations from
policy to their supervisor - on a transaction by transaction basis. Just as
importantly, the warehoused individual transactions give the corporate travel
manager the opportunity to conduct spend analysis and examine individual and
aggregate behaviors.
You might argue that this is
after the act, but it still encourages compliance. As per all card based
procurement systems, if an employee consistently deviates from company policy,
they may be penalized (e.g. card withdrawal, official warning, employment
termination, etc.). The threat of negative repercussions acts as a deterrent to
card misuse, thereby increasing the level of compliance.
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